GEEK.ZONE Meeting (AGM)
Date: 29/11/2025
Location: Discord.
In Attendance: Kate Rees, Mathew Wadland, Colin Secretary, Jennifer Lawlor, Edward Noise, Zach Bradshaw, Dav Burgess, Richard Coles.
Absent: Hannah Baller, James Geddes
The AGM commenced with the election announcement of Trustees.
Kate Rees Chair | 19
Matthew Wadland Treasurer | 19
Colin Park Secretary | 19
Jennifer Lawlor General Trustee| 19
Edward noise General Trustee | 18
Zach Bradshaw General Trustee | 18
James Kay Chelmsford General Trustee |
Hannah Geddes General Trustee | 12
James Geddes General Trustee | 10
AOB
Recent contributions of the elected trustees were acknowledged.
Other noted members Were acknowledged including Gershom for his involvement with the online meetup and Adam for moderating Online Discord.
An in person meeting has been proposed for the trustees as the trustee’s have changed from recent years of directing the charity.
This meeting will fill in the details of the charities resources and direction and be used to assign Charity Email addresses to new trustees. Other proposals for the Charities direction and future activities and events will be discussed also.
Kate noted that the weekend of 12th December is her only available weekend in that month for that meeting.
A Poll was suggested for available days for the meeting and it has been noted that December might be a busy time for some venues to cater for a meeting.
A separate celebration party meal was suggested also this could fall after the meeting.
The Chelmsford Boardgaming event in June 2026 was mentioned and looks promising in the numbers it will likely attract.
Edward is interested in the inventory of equipment Geek zone has access to and the conditions for how these can used.
Kate mentioned that it would be better if the AGM could fall on a different date due to it’s overlap with Comic Con that falls on the same day every year. Mathew mentioned that this should be possible but it really needs to fall in 12 months of the last AGM.
Dav mentioned a meet and greet style event for new members and that idea could be delivered in a casual fun way so that new members would be more likely to attend. The low pressure environment and the relatability of the quiz was speculated on since this is a very successful event. It was noted that some more research (via survey) might need to carried out before conclusions are drawn but it is a model worth exploring.
A suggestion Box was mentioned by Kate for events that Geek zone could deliver.
Kate Mentioned more prominent promotion in a appropriate locations that might attract more membership. This would be in the form of posters to advertise Geek zone to audiences that would relate to the events. Colin offered use of his A3 printer for small quantities of posters.
Treasurer report: The Charity currently has £1276.80p in the bank. Mathew will submit Annual returns for the Charity Commission now that the AGM is complete.